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Shared Services Executive

Join us in shaping seamless workplace experiences that strengthen our people’s sense of belonging to the company.

As part of the Shared Services team, you’ll be at the heart of daily operations, ensuring service excellence and fostering a culture of care and efficiency.

You will:

• Champion office management: Keep facilities, meeting rooms and shared spaces running smoothly, while driving improvement projects that enhance the workplace.
• Elevate canteen experiences: Partner with users, tenants, and support teams to deliver enjoyable dining options for staff and port users.
• Streamline inventory management: Oversee procurement, distribution, and administration of office supplies, consumables, and Personal Protective Equipment (PPE).
• Drive finance and contract administration: Monitor vendor performance, manage payments, and ensure contract renewals reflect evolving user needs.
• Guide purchasing decisions: Source quotations, evaluate options, and recommend solutions that balance quality and value.
• Lead with purpose: Supervise and inspire a team of Junior Officers to deliver excellence across Shared Services functions.
• Shape future tenders: Lead or support tender exercises that strengthen service delivery.
• Innovate processes: Contribute to ad‑hoc projects and reviews that improve efficiency and customer satisfaction, including digitalization and AI.

What We’re Looking For

• Recognized university degree
• Strong organizational and time management skills
• Agility to thrive in a fast‑paced environment
• Collaborative spirit and ability to build strong relationships with stakeholders
• Resourcefulness and drive to deliver results in dynamic settings
• Meticulous attention to detail and eagerness to learn
• Fluency in English, with confidence to engage across all levels of the organization
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Only shortlisted applicant will be notified